Before you start building rosters or clocking in, take a moment to make sure your employees are set up correctly in Droppah. This helps keep your rosters accurate, manage costs, and ensure your team has access to everything they need.

Head to People and click New Person to add someone one at a time, or Quick Add to add several employees at once with just a name and optional email.
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For a single new starter, New Person is worth the extra minute since it lets you set everything below (Employment Start Date, Work Groups, Teams, pay, availability) in one go rather than coming back to it later. Make sure to enter a valid Email address, since this is what their Droppah invite gets sent to.

Set their Employment Start Date too. This keeps them off rosters and the time clock until they're actually due to start.

Learn more: People

Work groups are the areas in the business or particular roles that people are rostered to work, e.g. Front of house, duty manager.
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Add each person to all the groups they could work in, not just their primary role. That way, you've got max flexibility when it's time to roster.
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Learn more: Work Groups

Add your staff to all the teams they work at regularly.

If they occasionally work in another team, use Rockstar Shifts for one-off shifts.

Learn more: Teams, Rockstar Shifts

Add pay grades or pay rates to forecast accurate roster costs and manage wage budgets before publishing rosters.
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Learn more: Pay grades and pay rates

Record each employee's weekly availability under their profile in the people tab

Under an employee's profile on the people tab, you can also add any upcoming time off they may have. Droppah uses this information, as well as their weekly availability to avoid scheduling clashes.

Learn more: Requesting time off Weekly Availability

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Invite employees to the Droppah mobile app so they can view their upcoming rosters and historic timesheets, request time off, and manage shift covers (if enabled).
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Learn more: Inviting employees to Droppah and Employee Mobile App

Once the invite is sent, check the person's status on the People list: a clock icon means it's still pending, a person icon means access is active, and an exclamation mark means the invite expired and needs resending.

Link your employees to the relevant Point Of Sale / Payroll system to make the most out of Droppah's Integrations

Learn more about Payroll Integration: PayHero, Xero Payroll

Learn more about POS Integration: Lightspeed, Square, Clover

Allow employees to request shift covers directly through the app. You'll still control approvals, but it saves time and streamlines communication.
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Learn more: Enabling and managing cover requests