The Roster View in the Calendar is where you build each team's roster. If this is your first one, this article takes you through it from the start.
You build a roster by adding people to it, day by day, using the + button. Once you've got a roster you're happy with, Droppah gives you faster ways to build future weeks, covered further down.
Build your first roster
Everything starts from the Roster View. If your company has more than one team, use the drop-down in the top right to pick the team you're rostering for.
Click the + button on the first day of your roster period to start adding people. You can change anything later, so nothing here is locked in.
Add people to your roster
Click the + button on the day you're rostering, then choose the Work Group you're adding someone to.
Choose the Work Group you're rostering for.
Pick a preset Shift, or choose Custom Shift to set your own times.
*If your company doesn't have any preset Shifts set up, this step is skipped and Custom Shift is automatically selected.*
Choose the person you want to add. You can only pick from people available that day, and who belong to the Work Group you selected.
Set the shift times: Custom Shift starts blank for you to set the start, end and break. A preset Shift comes with times pre-filled (still editable).
Faster ways to roster next time
Once you've got a roster you're happy with, you don't need to build from scratch again. You'll find more options in the three-dots menu in the top right corner of the roster.
Copy Roster
Copy roster copies a previous week's roster into your upcoming period, so you can adjust from there instead of starting over. It's the fastest option once you've got a roster you like, and what most teams use week to week.
Full steps: Copying Rosters
Smart Roster
Smart Roster auto-fills a whole week from a Roster Plan you've built, then fills in the rest of your staff based on availability and your settings. It's a good fit when your week looks broadly the same most of the time.
It only appears once you've set up at least one Roster Plan.
Full setup and loading steps: Roster Plans for Smart Roster
Review Empty Shifts
After loading a Smart Roster or copying last week's roster, any shifts that still need people show as an Empty shift on the roster. You'll see a count of how many Empty shifts there are, so you can see what's left to fill before you publish.
Edit and adjust your roster
You can change your roster from either the Roster View or the Resources View.
The Roster View is organised by Work Group. To add an extra person to a Work Group, click the + icon on that Work Group, choose the person, then set their time to work.
To edit or remove an existing person's shift, click on their name. From here you can adjust their Work Group, start and end time, and break.
Use the menu in the top right corner for additional options: Change Person to reassign the shift to someone else, Generate Time (for published shifts that have already passed), or Delete Shift.
Change Person
To reassign a shift to a different person, click the (⋯) menu in the top right corner of the shift modal and select Change Person. You'll see a list of available people to choose from. By default, this shows people from the current team — but you can also pick someone from another team to cover the shift as a rockstar shift.
For more detailed edits, or to add a one-off shift, switch to the Resources View.
Publish your roster
When you're happy with your roster, the last step is to publish it so your team can see it.
Full steps: Publish Rosters
Review cost and coverage
The daily summary displayed at the top of your roster allows you to view estimated or actual revenue and labour costs. You can also switch this view to show coverage and cost graphs for each day by toggling on or off the Daily Chart setting seen here:
Daily Summary
If you've set budgets for your team or entered past revenue, the Daily Summary will show the roster cost, your expected or actual revenue, and the labour cost percentage for each day. Learn more here: Revenue & Labour Costs
For a more detailed breakdown, click View Day to see hour-by-hour costs and staff numbers.
Daily Chart
If you've enabled the Daily Chart toggle, you can click on a graph for a particular day to see more detail. Here you can hover your mouse or tap on a particular hour of the day to see total staff rostered and hourly cost for that period. You can also click Compare Dates in the bottom left to choose another date to compare to.










