Droppah integrates with PayHero, online payroll software for New Zealand businesses. PayHero allows you to easily pay employees and automatically send payroll transactions to Xero.
When Droppah is integrated with PayHero your employees, skills and teams can be synced from PayHero to Droppah, and you can send timesheets for each employee through to PayHero to manage NZ payroll processing.
You can find a handy guide on things to check before and after integrating with PayHero here: Migrating to Droppah from PayHero
Integrating with PayHero
To integrate with PayHero, go to Settings > Integrations. Select PayHero and press Connect.
A pop up will open, prompting you to enter your PayHero login details - ensure you're an administrator in PayHero and enter your login details.
Once connected you'll be returned to the Integrations page - if the integration is correctly synced you will see a green light on the Integrations page for PayHero. You'll need to sync before any data will flow through to Droppah from PayHero.
Syncing with PayHero
Once you've integrated with PayHero you can click Sync on the PayHero integration at any time to sync your employees, teams and work.
Alternatively, you can select Sync PayHero Employees from the People tab.
It's important to sync when you first integrate PayHero & Droppah.
It's also a good idea to sync before loading each roster, or if any of the following applies:
- You have new employees who have been added in PayHero and need to be setup in Droppah
- You have approved leave requests in PayHero to bring through to Droppah
- You have employees whose pay rates have changed
When syncing PayHero, if you have any employees who haven't yet been synced to Droppah, you'll be given the option to tick Create Employees.
When an employee is synced to Droppah, their PayHero Teams, and any Work associated with those Teams, will also be synced to Droppah as Teams & Skills. Any finished employees will also be Archived in Droppah, if their Finish Date is in the past at the time of the sync.
Whenever new employees join your company, it's best to set them up in PayHero and then sync them to Droppah.
What information syncs between PayHero and Droppah?
When you sync Droppah with PayHero with Create People ticked, we'll check whether any Employees in PayHero already exist in your Droppah account. If they have the exact same Display Name in Droppah and in PayHero, we'll automatically connect their records. If we don't find a match, we'll set them up for you.
Once connected, you'll be able to see the PayHero icon under People.
PayHero employees will have the following details brought through from PayHero each time you sync:
|Name (First & Last)||Name (First & Last)|
|Display Name||Display Name|
|Start Date||Employment Start Date|
|Normal Rate||Cost Per Hour|
|Approved Leave Requests||Unavailable Dates|
|Finish Date (if the date is in the past)||Archived|
Once synced to Droppah, each person should have their settings reviewed to ensure they're ready for rostering. In particular, ensure you:
- Add them to a Team, if this hasn't already been set via PayHero
- Add the appropriate Skills to the person
- Set their Max Hours Per Week, if applicable
- Set their Week Availability, if applicable
Each time you sync your employees, any PayHero teams they belong to will be synced to your Droppah teams, with the following details brought through:
|Team Name||Team Name|
|Default Work||Default Skill|
Removing an employee from a Team in PayHero doesn't have any impact on Droppah - the employee would need to be removed from the Team in Droppah separately, if desired.
Any PayHero work included in your employees' PayHero teams will be synced to your Droppah skills, with the following details brought through from PayHero each time you sync:
|Work Name||Skill Name|
|Work Colour||Skill Colour|
Sending Time to Payhero
You can find information on sending timesheets to PayHero for payroll processing here: Approving Time for Payroll