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Creating Rosters with Droppah

Written by Gina Murphy

From the Roster View in the Calendar screen, you can create rosters for each of your teams.

There are a few different ways to create a roster in Droppah, and the right one depends on your situation:

    • Add Shift — use a pre-defined Shift as the basis for a rostered shift. Good if you have common shift patterns that repeat (e.g. a standard morning shift).

    • Add Person — create a custom shift for someone on the spot with a specific start time, end time, and break. Custom shifts are recommended if you have a lot of varied shifts in a day where no two people are working the same times.

    • Smart Roster — let Droppah auto-fill your roster based on a pre-built Roster Plan. A good fit if your week looks broadly the same most of the time.

    • Copy Last Week — copy your roster from a previous week and adjust from there. The fastest option once you've got a roster you're happy with, and how most customers manage their weekly rostering.

You can mix these on the same roster — for example, copying last week's roster and then using Add Person to add a one-off shift.

Click the + button on the first day of the roster period to access the rostering options.

Build a Roster From Scratch

Add Shift

The Add Shift option allows you to add individual shifts to your roster. Click Add Shift and select the shift you'd like to add - note that you can only choose from any of your Shifts which haven't already been added to the day. To add an ad-hoc shift instead, see the Add Person section below, or you can head to the Resources View.

The shift will be added to the day and you can click the + button to add any Work Groups that are needed for this shift.

After selecting the Work Group you can choose the person or people needed for that shift.

Add Person

The Add Person option allows you to add a person to your roster for a custom shift.

Click Add Person, then select the person you wish to add, followed by the Work Group you wish to roster them on for.

In the pop-up that appears, specify the start and end time for this shift, and the unpaid break duration (if applicable).

Note that you'll only be able to select from people who are available that day, and the Work Groups that are applicable for the person you selected.

Load an Existing Roster

Smart Roster

The Smart Roster option lets Droppah auto-fill your roster based on a pre-built Roster Plan. It's a good fit if your week looks broadly the same most of the time and you're happy for Droppah to handle most of the assignment work for you.

Copy Last Week

The Copy Last Week option allows you to copy your roster from a previous week to create your upcoming roster.

Learn more here: Copying Rosters

Review Unfilled Shifts

After loading a Smart Roster or copying last week’s roster, you can easily review any unfilled shifts directly from the roster page. Days with unfilled shifts will display a yellow status icon, and each individual shift will show how many people are still needed.

Other Rostering Tools

Editing Rosters

You can make different changes and alterations to your roster depending on which Calendar View you're in. To add or remove staff from a shift, ensure you're in the Roster View and click on the shift you want to make changes to. You can click the x on a rostered person to remove them from the shift, or click the + on an available person to add them to the shift. In this example, selecting the Prep Work Group for Friday's 'Lunch' shift allows us to remove Tahlia and/or add others to Prep for that shift:

You can also add additional Work Groups to the shift, or click the pencil icon to edit the employee's shift start, end and break times.

If you just need to update a particular employee's shift details, simply click their name on the appropriate shift.

Alternatively, to edit additional details for shifts, navigate to the Resource View. Learn more here: Calendar - Resource View.

When you're happy with your completed roster, it's important to publish your roster. You can see how to publish rosters with Droppah here: Publish Rosters

Roster Summary & Chart

The daily summary displayed at the top of your roster allows you to view estimated or actual revenue and labour costs. You can also switch this view to show coverage and cost graphs for each day by toggling on or off the Daily Chart setting seen here:

Daily Summary

If you've set budgets for your team or entered past revenue, the Daily Summary will show the roster cost, your expected or actual revenue, and the labour cost percentage for each day. Learn more here: Revenue & Labour Costs

For a more detailed breakdown, click View Day to see hour-by-hour costs and staff numbers.

Daily Chart

If you've enabled the Daily Chart toggle, you can click on a graph for a particular day to see more detail. Here you can hover your mouse or tap on a particular hour of the day to see total staff rostered and hourly cost for that period. You can also click Compare Dates in the bottom left to choose another date to compare to.

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