Droppah's photo time clock ensures your employees' hours are recorded to the minute.
To access the time clock, click on Time Clocks in the Droppah navigation bar. On the Time Clocks tab, employees can clock in, and you can quickly see all employees who are currently clocked in.
If you have a pin set in your company settings, you'll have a padlock available - tap it and enter your pin to lock Droppah and prevent employees navigating away from the Time Clocks tab. You can tap the red padlock again and enter your pin to unlock Droppah at any time. Learn more here: Locking Droppah
To clock in, an employee can simply tap the purple Clock In button in the top left and select their name from the list displayed.
The employee will then be prompted to take a photo of themselves to clock in. A preview of the photo will be displayed, with the option of retaking another or using the existing photo.
While an employee is clocked in, you can tap their icon on the Time Clock tab to view the details for their current shift, or add notes as needed.
Taking a Break
When an employee goes on an unpaid break, such as lunch, they can tap on their photo from the Time Clock tab and press the Start Break pause button.
Employees on breaks will display at the start of the list of clocked in employees, with a yellow play icon over their image.
Once their break is finished, the employee can simply tap on themselves to clock back in. This will log their unpaid break against the total time clocked in.
If an employee doesn't log a break during their shift, the Default Break Duration from the Skill they're rostered for will be used instead.
Note: If your company has enabled Paid Breaks functionality, then the break function should be used to record all breaks, not just unpaid breaks.
Employees currently clocked in will be shown on the Time Clocks page. To clock out, the employee can tap on their name/photo and tap the red Clock Out button.
This will prompt them to take another photo to finalise the time entry. After the photo has been taken, a confirmation window will appear showing the details of the time worked. If the employee has been invited to use Droppah, the option to email the photos to them will also appear. If the option is selected when tapping Done, an email containing the photos will be sent to the email address used to log in to the Employee Mobile App.
After opening the email, clicking Save your snaps will save the collage to the browser's download location.
Frequently Asked Questions
How can I change which employees appear to clock in?
The employees who are available to clock in can be adjusted depending on which Team is selected.
- If you only have access to one Team, all employees from that Team will be able to clock in.
- If you have access to multiple Teams and have 'All Teams' selected in the top right, all employees from any Teams you have access to will be able to clock in.
- If you have access to multiple Teams and have a specific team selected in the top right, only the employees who belong to that Team will be able to clock in.
Why are some employees prompted to select a Team when they clock in?
If you have access to multiple teams and have 'All Teams' selected in the top right, employees who belong to any of your Teams will be able to clock in. If any of those employees belong to multiple Teams (for example, an employee who works in multiple departments or locations), they'll be prompted to select which Team they're clocking into.
Which Skill will the clock entry use?
When the employee first clocks in, Droppah will look for any roster entries which:
- Are rostered for the Team the employee has clocked into, and
- Start in the next hour, or
- Started at any time earlier in the day.
If a roster entry is found, the Skill from that rostered shift will be used.
If there are no rostered shifts meeting the above criteria, the Default Skill from the Team the employee is clocked into will apply.
In either case, once the employee is clocked in, they can select the drop-down menu if they need to select a different skill for the shift.