Calendar - Timesheet View

The Timesheet view in Droppah's Calendar allows you to manage the time entries for your employees, and compare your rostered hours and costs with actuals.

Time is populated from your employees clocking in and out using the Time Clock, or if your employees aren't clocking in and out you can generate time from your rostered shifts (see how below).

The Timesheet view also allows you to Approve Time for Payroll, if you're integrated with PayHero or Xero.

For each employee, you'll see details on any days where they had published roster entries, or have recorded time, either from the Time Clock or from an admin or manager creating time. The details shown will be as follows:

Total hours/Total cost - The total duration of the worked time for the day, or the total cost of the worked time for the day. See the Costs section below for details on how to change which measure is viewed.

Ordinary hours/Ordinary cost - For entries with an Overtime or Allowance rule applied, the total duration of the worked time for the day, or the total cost of the worked time for the day, less any Overtime or Allowances. 

Roster variance - The total difference between the published roster hours and the worked time. This will show in red for overtime and green for undertime. 

Overtime/Allowances - If any of your Overtime and Allowance rules have been triggered, they’ll display in yellow, in addition to the worked time for the day.

Costs

You can use the Hours/Costs toggles in the options button to switch between viewing the hours or costs for the week. Costs are calculated from the hours worked and the hourly pay rate specified on the employee.

Time Details

You can click into the time for a particular day to view the full details of any published shifts and time entries. In the pop up that appears, you can switch between viewing a particular time or shift entry, as well as any Overtime or Allowances that have been applied.

You'll have the ability to edit the time details if needed - for example, if an employee forgot to clock in at the beginning of their shift and the start time needs to be amended. 

In the bottom left you can see an overview of the totals hours and costs for the day, and any differences compared to the rostered shift.

Generate Time from Unworked Shifts

Unworked shifts are published roster entries for today's date or earlier, and for which employees haven't clocked in and out yet. In the timesheet they'll appear with Total hours/Total cost of 0:00/$0.00, and the Roster variance will show the total number of hours the employee was rostered on for, or the total cost of the shift:

If you click into an unworked shift, you'll have the option to click Generate Time From Shift in the top right corner. 

After clicking Generate Time from Shift you can change the start time, end time, or break duration as needed. Click Save to save the time entry. 

Alternatively, you can generate time for all unworked shifts in the week. In the options button in the top right corner of the page, you can see the total number of unworked shifts for the currently viewed week. 

Click the Unworked Shifts... option if you wish to convert all unworked shifts into time entries. In the pop up that appears, check you're happy with the details and then click Generate Time. 

Important: Generating time from unworked shifts in bulk is generally intended to be used by companies who aren't using the Time Clock. If your employees are clocking in and out with the time clock, it's important to ensure you don't generate time from shifts if you're looking at the current week and your employees haven't yet finished clocking in and out for the day. 

If you have only a few shifts you wish to generate time from, you should do so one shift at a time instead.