Xero Payroll: Approving Time

If your Droppah account is integrated with Xero Payroll, administrators and team managers will have the option to approve time. Approving time sends timesheets to Xero Payroll, ready for payday.

Before approving time, you can check that it's accurate and make any changes as needed in the Calendar, using either the Resource View or the Timesheet View.

Throughout the week you can approve your employees timesheets and send them to Xero Payroll. When you're ready to approve time, navigate to the Timesheet View in the calendar.

Employees are grouped by Team, allowing you to easily send time for the correct employees in one go. Simply select the Team you wish to send time for from the Team selection in the top right, then click Approve.

Please note: The Approve button will be greyed out when there are no changes to approve.

A pop up will confirm the Team and dates you're approving:

When approving time, you can adjust the End Date to approve part of the week at a time, only time up to the selected End Date will be sent to Xero Payroll. This allows flexibility to approve each day as the week progresses.

After approval, days with all time approved will display a green checkmark. If any changes are made after approval, a yellow dot will appear showing the number of updated entries for that day.

In Xero, your timesheets will appear ready for review and approval.

If you need to add any additional time entries or make changes to time entries after you've already Approved the timesheets, you can easily resend the time.

Simply make the changes in Droppah as required, then click Approve again.

Provided the corresponding timesheets in Xero Payroll are in the Draft status and haven't been deleted, Droppah will be able to update the timesheets to match your changes.

Important: Make sure you do not delete any of the timesheets that have been sent from Droppah to Xero, as this will cause problems with the connections between Droppah and Xero Payroll. Any changes should be made in Droppah and re-approved, rather than making changes directly in Xero Payroll.

If you see an error message when you click Approve, it means there's a mismatch between Droppah and Xero that needs to be fixed before the time can be sent.

We've listed the most common errors and how to resolve them in our Troubleshooting Xero Approve Time Errors guide.

After you've made those changes, you can head back to the Timesheets page and click Approve again to resend the hours through.