New team manager users can be invited into your PayHero company under Settings > Admins.
Team manager users will have login access to Droppah to manage people and rosters for their Teams.
Click the New Admin button to add a new team manager. This will display the following Invite Admin pop-up window for you to enter the manager's details.
Full Name - The manager's full name.
Email Address - Enter the email address that the manager will use for their login access. This email will also receive an invitation link for the manager to create a password and activate their login access.
Role - When set to Team Manager this determines that the user will be a manager in the account. If you wish to invite an Admin instead, you can find more information here: Adding Admins
Teams - Managers will only have access to details in Droppah which relate to any Teams they're added to. You can click + Teams to add any Teams this manager should be able to manage.
Once you've specified the appropriate details, click Invite.
Manager Access Status
The icons beside each manager will show the current status of their access:
- The manager has been invited, but hasn't yet accepted their invite.
- The manager has accepted their invite and has active access.
- The manager's invite has expired because they did not accept their invite within one week.
For managers with pending or expired access, you'll have an option on the right side of the screen to resend the invite if needed.
What can Team Managers do?
For the most part, managers can see and do everything in Droppah that Admins can, with the following restrictions:
PayHero Integration - Managers are unable to connect the PayHero Integration, although they can sync so that pay rate changes and leave requests for people in their Teams flow through. Managers don't have the option to Create People on sync.
People - The People view will only show people who are in the manager's Teams. Managers can also add new people if needed, and will see people who aren't currently in any Teams. The Pay Rate field on people will be hidden, unless the manager is setup to view pay rates (see below).
Time/Calendar - The Time and Calendar views will only show information for the manager's Teams, so the manager can only roster or provide clock in access for their own team members. Cost based views will be hidden, unless the manager is setup to view pay rates (see below). When Approving Time for Payroll, only time for the manager's team members will go through to PayHero.
Pay Rates/Costs - By default managers won't see any pay rates or roster costs throughout Droppah. However, if you'd like a Team Manager to be able to view pay rates and cost information so that they can ensure their rosters are on budget, simply click on their record under the Admins tab and tick Pay Rates Visible. This can be done as soon as a manager is invited, and can be turned on or off at any time.